Description

The Weekend Coordinator couple schedules the weekends, arranges for facility space, schedules presenters, arranges for room, equipment and material setup, arranges meal deliveries, orders weekend supplies, and coordinates other activities involved with delivering the Retrouvaille Weekend program.  

The Essential Functions of the Position

• Schedule Weekend dates on an annual basis.

• Schedule Weekend facility (currently the Comfort Inn Hotel in Eagan, MN)

• Maintains a working relationship with Weekend facility management. (hotel staff)

• Schedules Weekend presenters on an annual basis.

• Arranges for Angel Couples for the Weekend.  Trains Angel Couples on Friday night of the weekend.

• Coordinates set-up of conference room space on Friday Night of the Weekend, and clean-up on Sunday afternoon of the Weekend.

• Orders meals for Friday night Greeters and Presenting Teams, and 5 additional meals for couples and presenters on Saturday and Sunday during the weekend.  Currently, TCR uses Tinucci’s in Newport for meals.

• Work with new Weekend presenter candidates to ensure they understand the Weekend protocols established by Retrouvaille International.

• Orders and maintains Weekend supplies.

• Ensures that the end of the weekend  “Take-Home Packets”, and POST Weekend schedule are provided for Weekend attendees.

• Coordinates assembly of “Parish Packets” for Weekend attendees to bring back to their parishes.

• Maintains the “Mass Kit” for Friday night, Saturday morning, and Sunday afternoon Masses, including ensuring that the Priest has everything they need for the weekend.

Experience and Qualifications

• Computer experience.  Knowledge and experience with Microsoft Office 354, MS Teams a plus.

• Need to be comfortable using internet, email, MS Word, and basic use of MS Excel spreadsheets.

• Leadership and communication skills.

• Passion for helping couples heal their marriage.

• Energy and enthusiasm.

Monthly time commitment:  

• Time commitment varies with more time needed in preparation before a TCR Weekend.

• Average time commitment is 2-4 hours per month; plus 6-8 additional hours before a weekend.

• Attend monthly board meetings currently held 3rd Tuesday of the month, 7pm - 9pm.

Weekend Coordinators encouraged, but not required, to attend the annual International Council Meeting (ICM) in September, North Central Regional Gathering (NCRG) in the Spring, and Formation or Marriage Enrichment opportunities.  Cost to attend these events is paid by TCR.